Job Category: Office Administration

Finance Associate

Overview: South Jersey Company is seeking a Finance Associate to handle Accounts Receivable, Accounts Payable, and general office duties.

Responsibilities:

  • Generate proof and distribute project specific invoices
  • Analyze and monitor the accounts receivable aging
  • Assists with collections of outstanding accounts
  • Accurately applies and records payments accordingly
  • Respond to invoice inquiries in a timely manner
  • Receive, match, and enter vendor invoices
  • Track vendor payment terms and payables aging
  • Respond to vendor inquiries
  • Coordinate weekly payments to vendors
  • Interact with clients, colleagues, and managers in a professional manner
  • Identify and reconcile errors and discrepancies in your own work and in the work of others.
  • Maintain and update client and vendor files
  • Assists with incoming mail and proper dissemination
  • Follow all Standard Operating Procedures
  • Other duties as required

Requirements:

  • Degree in Accounting or Business or equivalent work experience
  • Excel skills required
  • Previous accounting experience (i.e., billing, collections, bookkeeping)
  • Overall Computer literacy
  • Excellent communication, mathematical, and organizational skills
  • Ability to work in a busy office environment demanding high levels of concentration while inputting, checking, and making calculations while also coping with interruptions and questions from staff, clients and/or vendors

Payroll Specialist and HR Assistant

Overview: Southern NJ company is looking for a Payroll Specialist and HR Assistant to assist the Human Resources Department in administrating payroll, recruiting, maintaining HR files and other HR records. Experience with ADP and/or Paycom is required.

Responsibilities: 

  • Tracks and processes payroll and collects time data to maintain accurate records.
  • Assist with the recruiting process by communicating and posting job openings in a variety of systems.
  • Initiates new hire process, including on-boarding and providing employee handbook and benefits information.
  • Maintains personnel files in an organized and secure manner.
  • Compiles standard reports for review and reporting purposes.
  • Assist employees by answering questions regarding payroll and benefits and other employee programs.
  • Assist in the coordination of special events.

Requirements: 

  • High School Diploma or GED.
  • Minimum 3 years experience in Payroll and Human Resources.
  • Knowledge of Federal, State, and local statutes involving employee selection and labor relations.
  • Proficient level of computer skills and experience with standard business software, e.g., Microsoft Office.
  • Experience with ADP software.
  • Proficient verbal and written communication skills; Good interpersonal skills; Analytical and problem-solving skills.

Bookkeeper

Overview: Southern New Jersey company is seeking an experienced, part-time Bookkeeper. Ideally, someone willing to step outside the Bookkeeper role for ordering supplies, general office duties, etc. This company offers a great, casual culture with some flexibility.

Responsibilities:

  • Manage accounts payable and issue checks.
  • Enter cash receipts and make bank deposits.
  • Reconcile bank statements monthly.
  • Post entries and maintain general ledger.
  • Reconcile online store credit cards.
  • Collect, record and deposit all cash, checks, and credit card transactions in deposit log and checking accounts.
  • Process all book orders, including processing credit cards, ordering drop shipped publications from publisher, and overseeing in-house book orders.
  • Prepare payroll for payroll company including sending information to payroll company for payday and maintaining all information into checking account.
  • Prepare invoices for clients on monthly basis.
  • Manage large customers membership records.
  • Order supplies for the office.
  • Manage office equipment.

Requirements: 

  • Experienced Bookkeeper.
  • Must have Quickbooks, MS office, and Excel experience.