Job Category: Purchasing

Purchasing Manager

Overview: Reporting to the General Manager, the Purchasing Manager is responsible for all activities associated with the organization’s procurement activities of saleable products and requisition supplies. Manage the team of buyers, establish and execute on quoting, purchasing and related inventory management to assure supply and meet customer needs. Serve as liaison between the Engineering, Sales, Warehouse, Suppliers and Quality teams to provide effective and timely resolution to issues that arise.

Responsibilities:

  • Manage 2-3 Buyers in support of all quoting, purchasing, and procurement activities for the business. This includes hiring, evaluation, development and training, to insure procurement, production, and quality activities are accomplished as required.
  • Recommends and implements corporate procurement strategies, policies and metrics.
  • Directs the planning, and procurement of materials, components, supplies, and equipment for assigned suppliers on behalf of company.
  • Coordinates planning, procurement and inventory plans with Engineering, Sales, and Supply Chain teams to support RFQ opportunities.
  • Ensures all purchasing requirements are addressed in a timely and cost effective manner, meeting customer and quality management system requirements.
  • Manage processes for contract review, quality clause flow-down, supplier evaluation/qualification, and risk analysis of suppliers in accordance with the Quality Management System.
  • Critical Escalations – serve as point person on conference calls with factory, sales and customers.
  • Develop relationships with assigned suppliers and ensure effective open communication.
  • Establish a positive and professional level of support with all internal customers, divisions and suppliers to assure exceptional customer service.
  • Provide support across all departments as required. Serve as a liaison between the Sales, Warehouse, Suppliers and Quality teams to provide effective and timely resolution to issues and need that arise.
  • Complies with all policies as defined in the Employee Handbook.
  • Complying with the Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulations Supplement (DFARS) as they pertain to suppliers to the federal government and its procurement network.
  • Learn complex part numbers, identify possible sources, search for price and delivery information online as well as through Email and Supplier Online RFQ systems.
  • Enter Requests for Quote in supplier’s systems.
  • Review and record vendor RFQ responses in or ERP system.
  • Organize and manage high volume of Email traffic, requests, and workflows.
  • Run various system reports and take appropriate action as trained.
  • Enter and follow through on RMAs and Replacement POs to vendors for rejected parts.
  • Collaborating closely with all members of the supply chain team.

Requirements:

  • To perform the position, you must be US Citizen due to contractual requirements with the US Navy.
  • Bachelor’s Degree (B.S.) or equivalent relevant business experience.
  • Ability to learn & perform multiple tasks with excellent organization and prioritization, in a fast-paced team environment.
  • 3-5 years’ experience in a Purchasing Supervisory role in a high volume, operationally focused business.
  • 5+ years’ experience managing a purchasing or asset organization in a manufacturing environment.
  • Expert level in Excel.
  • Strong organizational and communication skills.
  • Strict attention to detail.
  • ERP system purchasing or order entry experience /proficiency.
  • Strong communication and negotiation skills.
  • MS Office competency, with strong proficiency in Excel.
  • Working knowledge of ISO 9001 Quality System (AS9100 preferred).
  • Demonstrated ability to multi-task in an organized manner working under deadline.
  • Strong Customer Service experience dealing with internal and external Customers to resolve critical issues, with a sense of urgency and professionalism. Must handle pressure with calm and thoughtful action.
  • Experience working with suppliers on resolution of issues, ability to clearly communicate, influence, and drive supplier responses on behalf of company and customers.
  • Experience communicating technical requirements and issues.
  • Experience maintaining reports and supplier performance metrics.
  • Ability to identify opportunities for material cost savings and lead-time improvements.