Job Type: Direct-Hire

Finance Associate

Overview: South Jersey Company is seeking a Finance Associate to handle Accounts Receivable, Accounts Payable, and general office duties.

Responsibilities:

  • Generate proof and distribute project specific invoices
  • Analyze and monitor the accounts receivable aging
  • Assists with collections of outstanding accounts
  • Accurately applies and records payments accordingly
  • Respond to invoice inquiries in a timely manner
  • Receive, match, and enter vendor invoices
  • Track vendor payment terms and payables aging
  • Respond to vendor inquiries
  • Coordinate weekly payments to vendors
  • Interact with clients, colleagues, and managers in a professional manner
  • Identify and reconcile errors and discrepancies in your own work and in the work of others.
  • Maintain and update client and vendor files
  • Assists with incoming mail and proper dissemination
  • Follow all Standard Operating Procedures
  • Other duties as required

Requirements:

  • Degree in Accounting or Business or equivalent work experience
  • Excel skills required
  • Previous accounting experience (i.e., billing, collections, bookkeeping)
  • Overall Computer literacy
  • Excellent communication, mathematical, and organizational skills
  • Ability to work in a busy office environment demanding high levels of concentration while inputting, checking, and making calculations while also coping with interruptions and questions from staff, clients and/or vendors

Accountant/CPA

A dynamic, growing CPA firm located in Voorhees, New Jersey is looking for highly motivated accountants with strong accounting and bookkeeping skills to join their winning team. Great company culture along with a highly competitive salary and excellent benefits. Possibility of hybrid and/or remote once established, depending upon experience.

Requirements:

  • 3+ years of relevant accounting experience
  • Bachelor’s degree in Accounting, Finance, or Economics or equivalent experience
  • Enrolled agent a plus and/or a CPA or working towards
  • Experience and knowledge in preparation of tax returns is a big plus
  • Excellent written & verbal communication
  • Ability to be a team player

Purchasing Manager

Overview: Reporting to the General Manager, the Purchasing Manager is responsible for all activities associated with the organization’s procurement activities of saleable products and requisition supplies. Manage the team of buyers, establish and execute on quoting, purchasing and related inventory management to assure supply and meet customer needs. Serve as liaison between the Engineering, Sales, Warehouse, Suppliers and Quality teams to provide effective and timely resolution to issues that arise.

Responsibilities:

  • Manage 2-3 Buyers in support of all quoting, purchasing, and procurement activities for the business. This includes hiring, evaluation, development and training, to insure procurement, production, and quality activities are accomplished as required.
  • Recommends and implements corporate procurement strategies, policies and metrics.
  • Directs the planning, and procurement of materials, components, supplies, and equipment for assigned suppliers on behalf of company.
  • Coordinates planning, procurement and inventory plans with Engineering, Sales, and Supply Chain teams to support RFQ opportunities.
  • Ensures all purchasing requirements are addressed in a timely and cost effective manner, meeting customer and quality management system requirements.
  • Manage processes for contract review, quality clause flow-down, supplier evaluation/qualification, and risk analysis of suppliers in accordance with the Quality Management System.
  • Critical Escalations – serve as point person on conference calls with factory, sales and customers.
  • Develop relationships with assigned suppliers and ensure effective open communication.
  • Establish a positive and professional level of support with all internal customers, divisions and suppliers to assure exceptional customer service.
  • Provide support across all departments as required. Serve as a liaison between the Sales, Warehouse, Suppliers and Quality teams to provide effective and timely resolution to issues and need that arise.
  • Complies with all policies as defined in the Employee Handbook.
  • Complying with the Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulations Supplement (DFARS) as they pertain to suppliers to the federal government and its procurement network.
  • Learn complex part numbers, identify possible sources, search for price and delivery information online as well as through Email and Supplier Online RFQ systems.
  • Enter Requests for Quote in supplier’s systems.
  • Review and record vendor RFQ responses in or ERP system.
  • Organize and manage high volume of Email traffic, requests, and workflows.
  • Run various system reports and take appropriate action as trained.
  • Enter and follow through on RMAs and Replacement POs to vendors for rejected parts.
  • Collaborating closely with all members of the supply chain team.

Requirements:

  • To perform the position, you must be US Citizen due to contractual requirements with the US Navy.
  • Bachelor’s Degree (B.S.) or equivalent relevant business experience.
  • Ability to learn & perform multiple tasks with excellent organization and prioritization, in a fast-paced team environment.
  • 3-5 years’ experience in a Purchasing Supervisory role in a high volume, operationally focused business.
  • 5+ years’ experience managing a purchasing or asset organization in a manufacturing environment.
  • Expert level in Excel.
  • Strong organizational and communication skills.
  • Strict attention to detail.
  • ERP system purchasing or order entry experience /proficiency.
  • Strong communication and negotiation skills.
  • MS Office competency, with strong proficiency in Excel.
  • Working knowledge of ISO 9001 Quality System (AS9100 preferred).
  • Demonstrated ability to multi-task in an organized manner working under deadline.
  • Strong Customer Service experience dealing with internal and external Customers to resolve critical issues, with a sense of urgency and professionalism. Must handle pressure with calm and thoughtful action.
  • Experience working with suppliers on resolution of issues, ability to clearly communicate, influence, and drive supplier responses on behalf of company and customers.
  • Experience communicating technical requirements and issues.
  • Experience maintaining reports and supplier performance metrics.
  • Ability to identify opportunities for material cost savings and lead-time improvements.

Quality Supervisor

Overview: South Jersey company is seeking a Quality Supervisor to perform the following duties: supervise, coordinate, and support quality assurance processes, initiatives, continuous improvement, and customer fulfillment for Wire and Harness assembly business.  Assist operations and management to ensure process control and product conformity is satisfied in accordance with established procedures and policies.

 Responsibilities:

  • Responsible for directing and supervising a group of employees involved in inspection and quality control procedures with regard to purchased material, in-process material and finished products to assure that quality control standards are achieved.
  • Develops and initiates standards and methods for inspection, testing, and evaluation.
  • Support Customer RMA process, lead Product return assessments and oversight of subsequent workflows for root cause investigations and corrective actions related to RMA.
  • Assist quality and production in investigations of process related quality issues and non- conforming product
  • Assist with calibration and preventive maintenance programs.
  • Oversee visual and dimensional inspections of received, in-process, and finished product to meet predetermined quality specifications and standards.
  • Provide input for inspection methods and improvements related to the inspection requirements.
  • Document quality records (i.e., inspection records, first article inspection, nonconforming material records) as appropriate using company computer and database systems.
  • With the management team, maintain and improve all QMS-related documentation, including quality related procedures, work instructions, workplace visuals and forms, external documentation and specifications, and training records, in accordance with AS9100 document and record control standards.
  • Use quality tools to assist in determining root cause and corrective action activities for process and product improvements.
  • Participate in company sponsored training and process improvement activities including but not limited to AS9100 formal auditor training.
  • Become a train-the-trainer for certification for WHMA and J-Std Harness Manufacturing and soldering quality standards.
  • Complying with all policies as defined in the Employee Handbook(s).

Requirements: 

  • To perform the position, you must be US Citizen due to contractual requirements with the US Navy.
  • Bachelor’s Degree (B.S.) or equivalent relevant business experience.
  • Ability to learn & perform multiple tasks with excellent organization and prioritization, in a fast-paced team environment
  • Working knowledge of ISO 9001 Quality System (AS9100 preferred).
  • 3-5 years’ experience in a Quality Inspector role
  • Strong organizational and communication skills
  • Strict attention to detail

 Desired Skills: 

  • WHMA (Wire Harness Manufacturer’s Association) and/or J-Std Electronics Soldering and Assembly quality criteria experience or certification preferred.
  • Prior Supervisory experience in a quality role preferred.
  • Experience training and mentoring others is preferred.

Distribution Project Manager

Overview: This position is responsible for the day-to-day management of distribution activities related to specific projects and assuring overall cGMP compliance with all procedures affiliated with processing shipping documents and the distribution of clinical supplies.

Responsibilities:

  • Initiate and/or participate in preliminary discussions with assigned client proposals regarding a plan for the distribution of study materials before shipping begins
  • Include Vice President of Operations and the Distribution Associates in all email correspondence with assigned clients to assure distribution office personnel is current as to status of study requirements and distribution of study supplies
  • Act as liaison between the client and internal departments for the requisition of required documentation (i.e. Certificates of Analysis, MSDS, Certificate of Release, temperature excursion criteria for temperature controlled products, etc.) for distribution only studies
  • Responsible for the interpretation and preparation of preliminary Clinical Supply Shipment Invoice format, database spreadsheets, packaging configurations and processing directives to meet proposal specific shipment requirements.
  • Responsible for setting up spreadsheets to track inventory, item codes and shipments to meet SOP’s and cGMP requirements
  • Responsible for submitting the Authorization Signature Form to the client for completion and obtaining the completed version from the client before shipments begin, when applicable
  • Liaison with the IVRS vendor to establish distribution requirements before study start up
  • Finalizing preliminary formats and spreadsheets when QA Clinical Supplies Release for Distribution is received from QA
  • Responsible for submitting the QA release with a copy of the 4-part Clinical Supplies Shipment Invoice (CSSI) format to the Vice President of Operations or designee for approval before CSSI format is used in processing the first shipment
  • Responsible for update and maintenance of client specific spreadsheets and CSSI formats to track item codes, inventory, and shipments. This is to include, but not limited to, the addition of QA released item codes, removal of depleted or expired item codes
  • Submitting updated Clinical Supplies Shipment Invoices to VP of Operations or designee for approval for use before processing shipment documents using the revised format
  • Provide Client with Information concerning the importation of study drug if requested
  • For International studies, coordinates with client the country specific information concerning the exportation of study supplies if requested
  • Provide client with pro forma to assist in the permit application process for the exportation of study drug product as requested
  • Monitor transit of international shipments and notify client of unanticipated delays
  • Guide client in selection of monitors and/or packaging materials based on temperature sensitivity of products
  • Acquire materials for use in the distribution process: temperature monitors, insulated shippers, gel packs, etc. when applicable
  • Collaborate with all departments to meet client timelines by coordinating activities between internal departments and clients
  • Collaborate with Vice President of Operations and Distribution Shipment Auditor to review proposal specific shipment documentation requirements and complete or verify requirements have been added to the Auditing checklist
  • Liaison with Warehouse personnel in meeting timelines for emergency same day shipments or large shipments to be processed for depots
  • Monitor inventory levels. Report to Project Management and/or client when inventory is reducing to a predetermined level, when applicable
  • Participate in client and/or FDA audits

Requirements:

  • Bachelor’s degree or equivalent
  • Must have working knowledge of departmental practices and procedures
  • Excellent interpersonal skills
  • Excellent reading and writing skills
  • Excellent communication skills
  • English literacy
  • Excellent mathematical skills
  • Computer literacy skills
  • Attention to detail
  • Knowledge of cGMP’s
  • Familiarity with the pharmaceutical industry

Community Manager

Overview: A Property Management Company located in Pennsylvania is seeking a Community Manager who would be responsible for providing the overall supervision of a community association. The Community Manager interacts with internal and external customers including homeowners, vendors, board members and committee members, as well as staff at the Service Center and within the branch office.

Responsibilities:

  • Supervise the operation and administration of the Association in accordance with management agreement and the Association’s policies and procedures.
  • Acts as or oversee the primary liaison with the Association Board of Directors and homeowners as needed.
  • Perform/Direct administrative and management duties as requested by the Board of Directors and in accordance with the management agreement.
  • Ensure community management tools are being effectively developed and utilized such as annual calendar, action item list, resolution worksheets, timed agendas, RFP matrixes, committee charters, procurement procedures, FY operating budget, etc.
  • Review monthly financial reports and ensure management summary is submitted to the association Board of Directors.
  • Provide and/or oversee recommendations to the Association Board of Directors and committees regarding major capital expenditures as required to maintain the desired community appearance and operation.
  • Monitor corporate and client delinquency rates and collections process for account portfolio.
  • Attend Board meetings per the management agreement and community events as needed.
  • Prepare Board packages according to established time frames.
  • Ensure Board of Directors is aware of legal actions involving the Association.
  • Maintain unit and contract files relating to the operations of the Association.
  • Assist Board of Directors/ARB with architectural review process and/or routine inspections as necessary.
  • Responsible for maintenance of C3 data base, including updating resident information.
  • Responsible for routine and special project vendor management including procurement as well as performance evaluation as contracted.
  • Responsible for oversight of staff as contract provides
  • Coordinate and/or oversee inspection of building facilities and/or common area and arrange appropriate follow up actions as required.
  • Oversee the AP process in accordance with home office processes and procedures.
  • Other duties as assigned.

Requirements:

  • Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
  • Knowledge of communities/property/real estate and homeowners associations.
  • Knowledge of the role of the association board, the Community Association Manager, and how those roles interface with the requests of homeowners.
  • Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.
  • Knowledge of conflict resolution techniques at a proficient level.
  • Professional communication skills (phone, interpersonal, written, verbal, etc.).
  • Professional customer service skills.
  • Self-motivated, proactive, detail oriented and a team player.
  • Time management and time critical prioritization skills.
  • Associates Degree Required
  • Bachelors Degree Preferred
  • 0 — 3 years of Property Management experience.

Licensed Insurance Agent

Overview: Burlington County Insurance Agency is seeking a qualified candidate to fill the role of insurance agent.

Responsibilities:

  • Fact finding to confirm, update, and define coverage needs
  • Prospecting and booking appointments
  • Coordination with carrier(s) of choice
  • Periodic renewal processing and/or replacement
  • Problem resolution
  • Prospecting, soliciting, quoting, and selling new commercial/personal accounts

Requirements:

  • Active insurance license preferred
  • Insurance service and/or sales experience
  • Familiarity with local marketing area
  • Phone skills
  • Ability to maintain accurate files

 

Licensed Insurance Agent, Personal Lines Sales

Overview: Southern NJ insurance agency is looking for a Licensed Insurance Agent to sell and service customers.

Responsibilities:

  • Fact finding to confirm, update, and define coverage need
  • Prospecting and booking appointments
  • Coordination with carrier(s) of choice
  • Periodic renewal processing and/or replacement
  • Problem resolution
  • Prospecting, soliciting, quoting, and selling new commercial/personal accounts

Requirements:

  • Active insurance license preferred
  • Insurance service and/or sales experience
  • Familiarity with local marketing area
  • Phone skills
  • Ability to maintain accurate files

Licensed Insurance Agent, Commercial Lines Sales

Overview: Southern NJ insurance agency is seeking a Licensed Insurance Agent to call on and service local commercial accounts.

Responsibilities:

  • Resolve inquiries and address routine service needs
  • Provide marketing support (for retention and growth)
  • Research files as needed to generate proposals
  • Document/maintain accurate electronic client files
  • Identify cross-selling opportunities and coverage gaps
  • Assist with claims as needed
  • Prospecting, soliciting, quoting, and selling new commercial/personal accounts

Requirements:

  • Current insurance license preferred
  • Experience in an independent insurance agency
  • Familiarity with multiple standard NJ/PA carriers
  • Mastery of multiple lines of commercial coverage
  • Skills to work independently
  • Attitude to succeed as part of a team/partnership
  • Familiarity with a client management system such as AMS (Agency -Management System) is a plus